Using devonthink pro with files in finder

#USING DEVONTHINK PRO WITH FILES IN FINDER UPDATE#
#USING DEVONTHINK PRO WITH FILES IN FINDER TRIAL#
#USING DEVONTHINK PRO WITH FILES IN FINDER PASSWORD#

Maybe a similar feature was present in DEVONthink 2 and I just missed it, but IвЂ™ve fallen in love with the powerful annotation features in DEVONthink 3. With DEVONthink 3, you can encrypt your databases locally with a password.

#USING DEVONTHINK PRO WITH FILES IN FINDER PASSWORD#

Of course your data was protected if you used FileVault and your Mac was locked, but if your Mac was unlocked and accessible, a databaseвЂ™s password protection was cosmetic, and circumventable. Encrypted databases on the MacДЄlthough you could encrypt your DEVONthink 2 data for sync purposes, so it would be secure online, thatвЂ™s didnвЂ™t carry over locally. DEVONthink 3 tightens things up, mostly mirroring any changes you make either in DEVONthink or the Finder, so long as you donвЂ™t move files completely out of an indexed location 2. I was always leery of using indexed files in DEVONthink 2, because moving indexed files around from within DEVONthink wasnвЂ™t necessarily mirrored over in the filesвЂ™ original location 1. They still show up in DEVONthink, and you can work with them as you would other files in the app, but they actually reside elsewhere. If you donвЂ™t want to move files into DEVONthink 2 or 3, you can keep them where they reside on your Mac, and have DEVONthink index them. Unlike the old Sorter, the Sorter in DEVONthink 3 will only appear when the app is open. The Sorter includes other features as well, such as web clipping, note taking, and the ability to capture various types of media. You can relocate it to the menu bar if you prefer, and now it shows all open databases and groups as targets, in nested-tree form, with your Favorites pinned to the top. Drag a file over the drawer, and the drawer expands to show pre-configured target locations within your databases. If youвЂ™ve used DEVONthink 2, you may be familiar with the Sorter, a drawer you can position on the side of your screen for easy filing. In DEVONthink 3, this filing ability works across databases. So, for example, if my electric bill ended up in my web clippings database, DEVONthink wouldnвЂ™t be able to suggest I file it in another database housing all my bills. In DEVONthink 2, the artificial intelligence only worked within individual databases. One of my favorite features of DEVONthink 2 is its use of artificial intelligence to suggest where I might want to file a document in my database. Classifying Documents Now Works Across Databases You also can export those smart rules for use on other Macs. Smart rules allow me to drop those files into my DEVONthink global inbox, and have DEVONthink do the work for me. I no longer need to apply various AppleScripts or Automator actions to documents outside of DEVONthink, to get them to go to specific locations in DEVONthink. While not as full-featured as Hazel, DEVONthinkвЂ™s smart rules come close enough that IвЂ™ve moved almost all of my auto-filing into the app.ДEVONthink 3вЂ™s smart rules allow you to automatically file, tag, and rename (among several options) your files, based on the content of those files. If you use Hazel on your Mac, and ever wished DEVONthink offered a similar ability to auto file, auto tag, and more, your prayers have been answered. The sidebar now has a dedicated area for all your inboxes, as well as a section for smart groups and smart rules (more on smart rules below). The two most obvious changes concern the sidebar, and the inspector pane. DEVONthink 3 is an insanely feature-rich application, so thereвЂ™s no way it is ever going to be sparse and contain lots of white space, but it is prettier than DEVONthink 2. But if you were hoping for a more modern-looking interface, DEVONthink 3 might satisfy you. I wasnвЂ™t one of them, finding it to be beautifully utilitarian. Some users complained that the interface of DEVONthink 2 was unattractive.

#USING DEVONTHINK PRO WITH FILES IN FINDER UPDATE#

I have tried to identify any changes in the final release that affect any of my points, but if I catch anything later IвЂ™ll be sure to update this post. Please note that these opinions were formed using the betas. Now, though, DEVONtechnologies has released an entirely new version of DEVONthink for the Mac.ДEVONthink 3 is too deep of an application for me to cover all its features, do it justice, and still live my life, but here are some bullet point highlights of my favorite additions and changes, after using the DEVONthink beta for the past few months. IвЂ™ve been using DEVONthink 2 for over 7 years, during which time the program has seen frequent updates and improvements.

#USING DEVONTHINK PRO WITH FILES IN FINDER TRIAL#

I use it as a central repository on my Mac for almost every piece of information in my professional and personal life, including as a place to store personal and business records, deposition data, jury verdict reports, legal research, trial notebooks, and more. Readers of this blog know how important DEVONthink is to my workflow.

Using devonthink pro with files in finder